A guide to developing resumes that are applicant tracking system -friendly


Applicants tracking systems are most likely to help organizations find, identify and hire the best talent in the present job market very quickly. Companies fail to meet their recruiting goals when they fail to leverage the new recruitment technologies. Thus, ATS-friendly resumes are becoming increasingly important.

Your recruiting process can be digitally centralized on a single platform when you utilize recruiting software. The screening process identifies the most qualified applicants from the received applications. An ATS can do many other things for you, and these are just a few. The entire recruiting process can be improved by an ATS. Additionally, it alleviates the most critical issues related to the hiring and talent acquisition processes.

How do companies decide which HR decisions to make with the help of robots?

Speed is the key. It can be tedious, time-consuming, and tiresome to sort through thousands of resumes to find the right candidates. By identifying the resumes that contain the necessary key skill sets and experience, applicant tracking systems can speed up the hiring process.

In a report, it was revealed that nearly all applicants were unable to pass the ATS screening. Through screening, a large applicant pool is narrowed down to a few candidates that can be further evaluated by human hiring managers.

Your resume should save in the following file types:

PDF files are not the most compatible file type for applicant tracking systems, contrary to popular belief. It is true that PDF files are best suited to protecting resume design and format. However, applicant tracking software may not be compatible with PDFs. Make sure you use the right document format when submitting your resume. If you need to upload your resume in PDF format, upload a PDF version of it.

It is still recommended to use Word Documents in .doc or .docx if the system has not listed any specific categories of files. Plain-text files are also a great option because they have very good compatibility with ATSs. Although, they have a limited number of formatting options. 

The header and footer should not include important information:

Applicants tracking software does not always have the capability to correctly read and parse information placed in the header and footer sections. Most applicant tracking systems are unable to identify an applicant’s contact information 25% of the time, according to a recent study. Put your vital contact information outside the header and footer of your resume to avoid such mistakes. Please include your name, phone number, and email address.

When optimizing your resume, use keywords:

Keyword optimization is one of the best ways to create resumes that are ATS friendly. Keywords and marketing terms such as “proactive” and “ambitious” can represent your soft skills and your hard skills. In addition to representing your experience, it also shows that you are qualified for the job. If you are not sure of the keywords, then all you need to do is create three to five job descriptions reflecting the concern of the position. Copy and paste the job description into a word cloud generator (Wordle, WordArt, Tagxedo) and determine which words are most frequently used overall in your chosen roles. Including these keywords in your resume is a good idea if you have the qualifications or skills.

It is essential to take the frequency and placement of these keywords into consideration when developing a resume that is ATS-optimized. ATS systems evaluate the validity of your skills based on how many times a term appears throughout the resume (ideally use the term two or three times throughout your resume), whereas other systems assign a calculated amount of experience based on the placement of that skill within the resume. You should optimize your resume keeping both ATS systems in mind when creating ATS compatible resumes.

Use only text and no images, charts, or graphics:

The human eye may find images and graphics attractive. Inserting images into a resume appears obscured. A tracking system can cause them to disappear after they pass through it. The recruiting software can’t read images or charts representing your main skills, for example. You will not be able to see a graphic you have used to label your name if you have used one on your resume.

Use bullet points to keep it simple:

You can use bullet points to highlight the achievements and qualifications on your resume when used properly. Your key marketing points may get scrambled if you select an intricate font for your bullet points. When developing a bulleted list on your CV, refrain from using elaborate symbols. Your resume should be simple and plain. Make sure that your bullet points are represented by a solid circle, an open circle, or a square. If you want your resume to be accepted by an applicant tracking system, try to avoid the things that make it unsuitable.

The layout and hierarchy of your resume should be simple:

The simplest layout is the best when it comes to your resume. In addition to confusing applicant tracking systems, complex resume designs aggravate recruiters. In this case, resumes should include particular information that is compliant with ATSes and easily scannable.

Search Options for Advanced Users

Candidate sourcing in your own applicant tracking system should be fast, relevant, and as comprehensive as possible, whether for a specific job or general sourcing. It is necessary for recruiters to be able to search by a variety of filters, including status, type, resume skills, skill profiling, location (including radius and zip), availability, salary, contact history, and custom fields your company may need. Result lists need to be able to sort, save, view, and shared with others, as well as displayed in a variety of formats, such as a list of standard criteria or as a map showing where each candidate is located relative to the job or client. Call for the best demo ats to learn how you can get the data you need to get to work.

Integration of sales and CRM

CRM software helps you manage your sales pipeline, build relationships with your clients, generate and qualify better leads. In addition to tracking all calls from records, meetings, tasks, statuses, and associations, an integrated ATS and CRM will link this information so you know which candidates are associated with which jobs or clients, and in what manner. It is important that every module and piece of information be linked together and accessible and understandable.


A LinkedIn profile with similar keywords to your resume is the most important job strategy. Making the most of your job search will be possible if you use it. Recruiters will attract to your detail-oriented approach as it demonstrates your consistency


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