Effective Solution to Split PST File Into Smaller Files Format

Itsmypost | Nowadays, users want an easy & simple solution to perform their tasks on time and without facing any trouble. But, for many reasons they can’t get the best solution for the same. Today, in this article, we are going to discuss how to split PST file into smaller files format. And, now the reliable solution for it.

Before starting the migration process, let us take a look at PST files.

A Portable Storage Table File (PST), but it also has a size limitation. PST files can save only data up to specific file size limits which differ for different versions of Outlook 2013, 2016, and 2019, users can store data up to 50GB. This is the main reason why users are trying to split Outlook PST files into smaller parts.

Now, let us know the reasons why users need to split PST files into smaller formats.

Reasons Behind Merge PST Files into Smaller PST Files

There are several issues with splitting PST files into smaller PST files. For any process, users suffer a lot to achieve their goals. But, these are some reasons why users do not get any reliable solutions and are facing issues. Let’s take a look!

• It is a time-consuming task to send and receive operations on a large-sized PST file.
• Therefore, to avoid the risk of virus attacks, and corruption, of PST files due to being oversized.
• If the PST file exceeds its maximum capacity, the data it contains can become inaccessible.

So, these are some main reasons for merging PST files into smaller files format. Now, in the next section, we are going to discuss two solutions that help to solve these issues in just a single click. Let us begin one by one!

How to Merge PST File Into Smaller Parts? – Manual Method

For using the manual method you need to follow the three steps to complete your task to split PST file into smaller files. This method is an easy way to perform the task manually. But, there are some challenges also, let us start the process with the below-mentioned steps and know why it is difficult:-

Step 1: Manage Large PST Files Using the “Import/Export” Option

The Import/Export options are widely used for various tasks in MS Outlook. Its prime task is to move files in and out of the application. Therefore, it can also prove to be handy when it comes to merging PST files into smaller files. Follow the below step using the Import/Export feature:-

• Firstly, Open Microsoft Outlook on your Windows machine and click on the ‘File’ tab from the menu.
• Now, Click on “Account Settings” under the same tab
• After that, a new dialog box will open, click on ‘Add’ under the ‘Data Files’ section
• To create a new PST file, type the name and choose ‘Outlook Data File’ as the file type. Finally, hit on “OK”
• Then, you can easily view the newly created PST file under ‘Date Files’
• And, again click on “File”, select Open & Export from the left tab and then click on the “Import/Export” option
• An ‘Import & Export Wizard’ dialog box will appear, Click on “Export to a file” and hit on “Next”
• Select “Outlook Data File (.pst)” and click on Next
• Now, choose the folders and make sure to tick the checkbox of “Include subfolders” and click on ‘Next’
• Now, choose a destination to save the exported files and highlight the option of ‘Do not export duplicate items, and click on ‘Finish’.

Step 2: Manage Large PST Files Using Archive Feature

Another way to split and manage large PST files is by using the ‘Archive’ feature to clean out old items. Follow the below steps to use the Archive features to manage PST files:-

• Install MS Outlook on your Windows machine and click on File.
• Now, select the ‘Info’ tab and click on ‘Mailbox Settings’ A drop-down menu will appear, and click on ‘Clean up old Items’
• Select the folder and date to archive and hit on ‘OK’.

Step 3: Manage large PST files using the ‘Move to Folder option

The ‘Move to Folder’ feature in MS Outlook can also be used to split large PST files into smaller ones. Follow the steps for easy navigation.

• Click on ‘File’, and Go to ‘Account Settings’ under the ‘Account Settings’.
• Now, click on “Add” under the ‘Date Files’ section
• Return to the home screen and click on ‘Move’. Then, select ‘Copy to Folder’
• Choose the PST file to move the selected data into the new one
• And, the copied items can be deleted to reduce the size.

Limitations of Manual Method

Performing the manual methods to split PST files into smaller files has an advantage as they are free of cost. And, they do tend to be complex to split PST files into smaller files. These are a few setbacks due to which users do not opt for manual methods to perform this task:-

• To begin with, it is a time-consuming process.
• There is no guarantee of integrity and security of data in the PST files.
• This method is not beginner-friendly. They require the users to have a decent understanding of Outlook.

Now, in the next section, we discuss our automated software which is user-friendly for all users. And, easily split multiple PST files into smaller PST files. Let us know more about the same in the below section with its working steps:-

Splitting Multiple PST Files Into Smaller PST Files – Reliable Solution

We suggest you the best PST Split Tool to Split PST Files Into One. This utility comes up with many advanced features. It allows us to merge multiple files at one time. This tool is helpful to split complete PST files into smaller files format without losing any information.

There is full accuracy and integrity of data throughout the process. And, both technical users and non-technical users can easily use this tool without facing any trouble during the process. Moreover, it is well-compatible software with all versions of MS Outlook Office, including Office 365, 2019, 2016, 2013, 2010, 2007, and other versions.

So, this is how our automated software works and now we are going to perform the working of the tool hassle-free. Let’s move towards the same split PST file into smaller files!

Working Process Explained of the Tool

Following are the steps to complete your entire splitting PST files into smaller files format using our professional software. Go step by step for the same:-

1. Launch and run the software on your Windows machine.
2. Browse, the Outlook PST file to split
3. Now, Preview the complete details of the PST file into the software panel
4. Finally, click on the Split button for splitting up large PST files.

“I wish you choose the best and easy solution to complete your task of merging PST files into smaller files format risk-free.”

Sticking Point

In the above write-up, we have discussed how to split PST file into smaller files for those users who are still not getting any reliable solution. Here are two manual methods as well as automated solutions. The manual, you see above, is a very lengthy and difficult process for non-technical users. Also, users need technical knowledge to perform this task. On the other hand, we suggest an automated approach that is easy to use for technical and non-technical users to complete their tasks on time. It also offers to merge multiple PST files as a smaller one. Read more about these two methods!