Everything Your Wedding Planner Wishes You Knew About the Planning Process

Everything Your Wedding Planner Wishes You Knew About the Planning Process

I have the privilege of assisting couples to celebrate their love as a wedding planner services provider. My team and I are part of a “forever story” of couples and that comes with a lot of fun and a lot of hard work.

There are many components that go into producing a very successful wedding (designing magnificent details, finding the perfect suppliers, creating a logistically sound series of wedding shows, etc.).

We spend a lot of creative laser-focused energy to make every wedding celebration unique and specific to our couples. The end result is usually what people remember the most (naturally), but there is so much more involved. So here’s what I need you to know about the planning procedure.


It is a process

As wonderful and exciting as planning a wedding, it’s easy to forget that it is a process. A long process in addition! When you think about the proposal, it’s a big moment that feels almost instantaneous. The engagement is special and joyful. Even after this has happened, you can share the news with your family and friends (post it on social media, etc.), and the feeling of elation continues for days on end.

When you start planning the wedding, things don’t always seem to go quickly. That similar excitement and rush that you felt during the proposal might not carry on in a similar way during the planning procedure. The series of steps required to successfully produce a marriage tend to be filled with ebb and flow. You might even experience pauses from time to time. Just be aware that what you are feeling is normal.


It takes a lot of time

Planning a wedding can take hundreds of hours. It’s a full-time job. So if you have a full-time job, whether you will be working either double time or like a lot of couples, you may not be making any progress in the planning process at all because. Well, you are tired after your day. This is where a planner helps a lot!

Wedding planning is what we do full-time. So while you are at work, we are also working. When we have our basic contact meetings, we can provide you with new information and updates so that you can make decisions and move forward with the planning process.


Sometimes the process won’t be fun

While there are certain moments that will certainly generate excitement, there will be some planning tasks that won’t be fun. Some will even be tedious. For example, creating the guest list and compiling addresses (asking for addresses you don’t have yet) isn’t what most couples look forward to. Another “not-so-fun” task that couples sometimes dread is assigning guests to tables (or in some cases assigning guests to seats at each table). Determining who to group, or who to separate might look like a modified board game “Game Of Thrones” (Wedding Edition).


You get what you pay for

Getting a good deal is great. Who doesn’t like to save money or stretch their dollar? But sometimes, if the price is too good to be true, it probably is!

There are things that we will suggest to our couples not to skimp. For example, when it comes to photography, we always suggest going for the second shooter. Even though the photographer says he may cover your single wedding, the reality is that no one can be in two places at once. From travel preparation to your ceremony (or your first look), there are so many special moments you’ll want the photography team to capture. Couples love to see ‘behind the scenes photos of each other, curious about what the other was doing before seeing each other for the first time on their wedding day.

So much more ground may be covered with 2 photographers. With a team of two photographers, they can capture more unique moments happening simultaneously. Who doesn’t want to capture the couple’s laughs (or sometimes tears) while listening to a toast?

Another example: public address systems. Please don’t think that your band or DJ is trying to sell you additional material in order to sell you. Having a professional sound is a prerequisite for a great wedding. This includes certain types of microphones depending on the location of the ceremony and the number of guests, as well as the right sound balance for dinner, depending on the size and scale of the venue (and any acoustic issues). . Trust the suppliers to advise you on what is neccessory.

This is usually not a problem for the couples we work with. For a wedding, the couple let us know that the father of the bride might want to join the band for a song or two (the father of the bride was actually in his own band). We informed the group, they were fully involved, and we made sure we had enough material (extra mic, etc.). The end result was really cool. And hey, the father of the bride was a good singer!


It’s not you, it’s them

We devote a lot of time and energy to cultivating relationships with suppliers so that our couples get the best possible service. It helps us match the right vendors with our couples, taking into account personality, style, aesthetics, and of course, budget.

Not everybody might be able to hire any wedding planners in Maryland. So if you are reaching out to vendors on your own, be aware that sometimes a vendor won’t want to commit. This means that they don’t think they are the best fit for your marriage. While it might sound a little off-putting, you should take it as a sign that this just isn’t the right provider for you. Most providers who have years of experience know when it is best not to force a situation where there may be a better match for the couple (and for the provider). It’s not you, it’s them. And it will be better if you find the right provider for you.


Plan to take a break from planning

Sometimes couples make decisions faster than expected (yes!). This may cause some tasks to move upward, to be completed earlier than expected. Because of this, we can move forward in the planning process faster, which means that we can complete some phases with free time. If this happens, there is nothing wrong with taking a break from wedding planning. In fact, we’re actually planning a break from planning with all of our couples. It’s on their planning checklist. This gives couples a mental break from ongoing thoughts about marriage, which can become tedious. It also helps keep their wedding enthusiasm fresh!


Creating a timeline does not mean timestamps at 5-minute intervals

When creating a series of shows, an itinerary, or whatever you want to call this important document, it is imperative that it is realistic. After 10 years in the industry, we know that a schedule with 5-minute intervals is very unproductive and really unnecessary. Allow your wedding planner to work out your wedding schedule. They will take into consideration the great timing moments such as the ceremony, the cocktail hour, and the dinner start time. They will add all the necessary details (hairstyle and makeup to start and end, photo and video shoots), travel time to your venue, line up the wedding party, and special moments during dinner (toasts, first dance, dances parents, etc.).

Wedding planners comb through timelines over and over again, until all the details are clarified. We usually create a robust version that has all the information (which we share with other vendors) and then provides our couple with a modified version that doesn’t list all the vendor details (loading, configuration, etc.). A good schedule is realistic and logistically sound.

Make the most of your engagement season and know we have all the bases covered

Sometimes as a wedding planner, we just need you to let go and let us do our job. We know how important everything is and we are fully committed to ensuring that your expectations are exceeded. So, there may be times during the planning process when we will remind you how important it is to enjoy the engagement season. This time in your life (being engaged) doesn’t last forever and we want you to enjoy it! It means trusting the wedding planner you have hired. It should assist you to relax knowing you’ve hired a planner.

So when we say “we have this,” believe us, we mean it.


If you have reserved (some) suppliers, great. But you are not finished

I can’t count the number of times a couple has contacted us, and they say something like “we have booked most of our suppliers so we just need a little help.” While it’s great that you’ve booked suppliers, the reality is there’s still a lot of work to be done. And we usually find that there are still so many other sellers that the couple didn’t think of hiring (transportation. For example, is a category that gets overlooked until it’s almost too late to find. appropriate and available options).

If finding vendors is one piece of the “wedding planning puzzle”, the other pieces are very important. For example, creating a cohesive wedding design requires more than a Pinterest board (although having a Pinterest board or inspirational photos is a good place to start). An organized color palette paired with a focused style (eg, boho enchanted forest, modern fantasy, etc.) is two steps on the road to creating a beautiful and carefully detailed wedding. Additionally, it will be helpful to know what the different wedding style terms mean (what does even modern fantasy mean?).

Whether you are working with a designer or your planning team also provides design services, the process of creating the visuals for your wedding takes as much time as finding all of your suppliers. A complete wedding design includes flowers, stationery, linens, cutlery, types of tables and furniture rentals, lighting, a thoughtful floor plan, and circulation design, as well as great statement moments throughout the space (s) of your wedding venue.

There might be a group of four or seven or more vendors just to implement your wedding design.

Another important thing that couples may not think about is having a contingency plan. This is essential for couples who plan to hold part of their wedding celebration outdoors (ceremony, cocktail party, dinner, or all of the above). Have a plan that includes exactly what will happen if the weather doesn’t cooperate, and also plan when to make the call to see if everything stays outside or if you move everything inside. You need to make sure that there is enough time to settle inside, without compromising the overall design plan of the wedding.

We also create contingency plans for our couples when they plan to take wedding photos outdoors. Not only do we think about what should happen if the weather is not good, but also depending on where they hope to visit for the photoshoot. We need to be ready for foot traffic, car traffic. regular and to plan in advance for possible street closures.

Then once the whole design is finalized your contingency plan is solid and your suppliers are all on board, the suppliers will need information and advice on what is actually going to happen on the wedding day. In addition to the series, they need to know:

  • Where they can charge.
  • What time can they start to settle in (and when they can break down),
  • There will be wide access to electricity, for all suppliers.
  • Who on site will be present if any questions or changes need to be made for the set-up.
  • The venue coordinator likely won’t know which aspects of the design are most important to you, so you can’t let the venue make those decisions (it’s not really fair to give them that responsibility).
  • Who suppliers can talk to if the design will no longer work or if a change is necessary

It may not happen too often, but if it does, we know which changes will be acceptable while keeping the original design concept intact. Imagine not having a wedding planning team, then you walk into your reception, and it doesn’t look like what you imagined. It’s a big disappointment, and it’s not something couples want to experience.

These are just a few examples of relevant questions that often arise, and in some cases, all vendors may have some of the same questions, simultaneously. Usually, my team and I take care of all of this, while our couple gets ready or takes pictures. They don’t have to worry about all those behind-the-scenes moments.

In general, this is why communication before the wedding, a collective visit of the place (or several visits), and reminders to each seller, go very far! We are very comprehensive and communicative with your suppliers so that they have everything they need, to best render their services for the wedding.


Once the marriage is over, you will have a withdrawal

After your magical wedding (and after returning from your honeymoon), you will return to some semblance of normalcy. But you might notice a weird, weird feeling that something is wrong. This feeling is withdrawal. After months of planning, countless emails, phone calls, and meetings, you might miss it all! We often tell our couples to keep in touch with us because we miss them too!


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