PRINCE2 Project Delivery

PRINCE2 Foundation training edinburgh

PRINCE2 Project Delivery

Over the past decades I’ve experienced first hand the process of planning a project through to completion.  I’ve occurred to realise that successful project delivery requires a good project management process.  Through my experience and observations I’ve discovered that most people who set up a project team place a great deal of emphasis on the unpleasant tasks of project delivery.  However, little emphasis is placed upon the core planning aspects of the project, and often spend more time worrying about “how” they are going to succeed than “how” they are going to fail.  I have certainly noticed this myself.   An effective process is a complex mixture of several different management styles and tools.  Defining and understanding some of the definitions and tools, and how to use them, is a journey in itself.  In short, an effective process is about combining planning, communication and control along with some structured activities to guide the work process. As outlined on a PRINCE2 Foundation training edinburgh.

Organising TimeThe first stage in any effective process is the allocation and setting of a fixed time for delivery of the project.  Selecting a specific deadline is vital to the success of any project, and this apply across all projects.  Setting a deadline often requires a time-based decision making exercise.  Decisions need to be made, in large part, because of a fixed deadline.  My personal experience is that the best people in project delivery tend to set a fixed deadline, regardless of the number of other factors being considered.  Although it has been established that a time-based decision is often better than a date-based decision, there are situations in which this approach works better.  A fixed time deadline tends to encourage a higher degree of structure in scheduling, and if your activity plan calls for certain activities, this will provide a degree of structure which is absent in a specific date.  However, a fixed date will force a more controlled communication of the project to an audience that, throughout the project, will be held to account for its progress to that fixed deadline.

Conducting CommunicationThere are a number of tools deployed to help you and your project team communicate with each other during the delivery of the project.  Failure to conduct the right communications can be detrimental to the entire delivery of the project.  However, to maximise the effectiveness of the delivery of the project, it is important not to undermine the value of clear, concise and targeted communication.  One considerable determinant of the effectiveness of your project communication will be the use of tools that facilitate the exchange of information.  Inter-departmental exchanges of views and feedback are key to project success.  By restricting access to the communication tools and enabled audiencevential have been established and used, communications can be efficient and also are the strongest supporters of effective project delivery.

Dealing with ResidentsThe full delivery of any project, including resourcing, funding and products and services, requires that all the deliverables which have been committed to will be delivered.  Failure to deliver in full will involve a significant level of work, costs or effectiveness in the delivery of the project.  The management of all resources referred to as a “resrious” need to be part of the project delivery.  This is not always the case.  It is vital to pay absolute and persistent attention to the management ofResourcing.  Resourcing techniques such as liking, “bundling” and shared resource-allocation are designed to help ensure that resourcing is organised and allocated appropriately – that the baseline is set correctly.  Successful resourcing withholding results in definite projects which will be “over budget”, “over schedule”, “over posed”, and that deliver less than the project’s full resourcing requirements.  Negative outcomes to this can be very high.  So proactive resolution to issues of resourcing assurance may also be required.  If this is not achievable, then it is important to not neglect the relationships with Resourcing.  Often Resourcing is the one area of the project which can provide a live indication of potential issues that may arise.  By keeping resourcing management on a proactive basis and a close eye on the resourcing analytics (that are generated in the normal way by estimating time, cost and assets against previous well-defined deliverables and risk profiles) can help ensure that resourcing issues are pro-active and analysed prior to significant issues being escalated.

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