Project Management with PRINCE2 in Dublin as a focus
Today I’d like to talk to you about something you might not have considered: project management. You already know that there are five phases of a project — the initiation, planning, executing, review and closing. Let’s take a look at the project life-cycle and how the information flows. As on a PRINCE2 Foundation Dublin certification.
The initiation phase is often thought of as the “working start up.” During the initiation phase you should be aware of the key players in your organization. For example, for a project in an automotive company, Project Temporary A is initiated. Next key players are contacted for…
The Project C phase will begin when you are 80% complete (if you are using Gantt charts) and it is a “tentative” phase. You should also know who the relevant stakeholders are for this project. For example, you will be targeting 3-5 key decision-makers in your customer’s organization. You will be doing some due diligence in your effort to get approval to move forward. Other key players are contacted for…
The execution phase is defined by using the Gantt chart. You have to know what key players are involved in the project. This includes but is not limited to the keys that make up your organization. For example, for a project in a financial services organization you will need to know who meets on the project team, if you get to a certain executive, and wh else has authority to authorize the project. For a project in a manufacturing environment, you will need to know who has the authority to — and how to — get in touch with raw materials needed to get to production, etc. The key players involved at any particular point in a project belong on a project team.
The review and close phase happens at the conclusion of delivering the project to the customer (if this is a deliverable phase). Using the Gantt chart, a progress map is created showing time milestones. As the project timelines get more complex, these data may need to be summarized on a flow chart. Depending on your organization, you may also want to place the key players under these flow charts. For example, we can use a graph to list the Who Who of the program leadership team on a project team so that no one rides the project team up.
Other information generated during the project is less “delivering-type.” For example, the customer may want you to keep the project status to himself to indefinitely. This does not mean, however, that the customer will not reveal certain facts about your progress and may even want periodic updates from you. In response to these situations, you need to be prepared.
Your final capability during the project life cycle is a completion review. When your customer signs your delivery plans, he is saying, “I’m satisfied that I made a good decision in selecting you to do this project and I’m done with it.” If you have been tracking your project to a defined turnaround time via your project management planning, then you’ll know that you are off to a good start. You are now almost there!
Copyright 2006, Gail Solish. All rights reserved.